Solutions Behavioral Consulting

SBC INTAKE PROCESS
A guide for initiating services


For parents looking for ABA Services

Intake Process
Before receiving services through SBC it is important to identify if SBC is the right fit for your family! The following steps serve as a guide for how to initiate services with SBC. Steps may vary based on your family’s needs. 

Step 1. Document review

Parents are asked to gather documentation related to their child’s needs prior to the intake interview. Relevant documentation may include your child’s diagnosis, Individualized Education Plan (IEP), ETR results, or evaluations conducted by supplemental therapies such as SLP, OT, or PT.  Access to this information allows the Behavior Consultant (BCBA) to become familiar with the needs of your child in preparation for the intake interview.

Step 2. Intake Interview

The intake interview is a service intended to let SBC get to know you and your child and for you to get to know SBC. At SBC we recognize that a family has many options when it comes to service providers and they are looking for a practice they can trust. It is important to choose a practice that aligns with your philosophy for teaching your child. 

Both the parents and the child should attend the intake interview. There will be registration paperwork to complete, so please let the office staff know if you need assistance with your child while waiting. During the intake, the BCBA will conduct a semi-structured interview to obtain individualized information about your child that will be used to guide program decision making.  In addition, the BCBA will discuss the mission and philosophy of SBC and discuss the appropriateness of services for your child. The intake is conducted in the SBC office and typically takes 1.5-2 hours. It is helpful if you bring items that your child finds comforting (e.g., favorite toy, puzzle, book or snack).

Step 3. Status for request and status of funding

During the intake interview, the status of funding will also be discussed. Some families will choose to pay privately for services while others will utilize private insurances, Ohio Autism Scholarship Program, or some families will have services provided through their school district.

After the intake, our Practice Manager will work with you to determine the funding you will be using and to schedule a financial meeting. At the financial meeting the Practice Manager will discuss all costs for services and what to expect from our billing department.

Step 4. Initiation of services

ABA Home Programming: The next step is for the BCBA to visit your home for 1-2 hours on two occasions before the program is started. This time will be used to build rapport with your child, assess your child, and to organize the therapy room and materials.  This is also a great time to discuss schedules for the behavior technicians and schedule parent trainings.

ABA Center-Based Programming: The next step is for the BCBA to schedule 1-2 hour sessions at the center on two occasions before the program is started. This time will be used to build rapport with your child, assess your child, and develop programming.  This is also a great time to discuss schedules for the behavior technicians and schedule parent trainings.

At this time SBC will begin to assemble your team of behavior technicians.

Step 5. Start-up

Once a team is established, your BCBA will conduct a start-up meeting with the family and all team members. The start-up team meeting is conducted to begin to teach your family, caregivers, and team of technicians how to work with your child. The initial meeting covers the basics of the science of ABA and how it is used to specifically target your child’s needs. During the start-up meeting, the BCBA will review the data collection system, discuss the schedule and schedule a bi-weekly consultation meeting.

Step 6.  On-Going Consultation

Consultation services vary based on your family’s needs.  A typical consultation schedule may consist of bi-weekly meetings with all team members for a 2 hour time period. The purpose of the team meeting is to review data, make program changes, and to observe you and the behavior technicians working with your child. The frequent meetings allow for consistency among team members, ongoing team development, and program advancement.

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For Parents Enrolling in a SBC Summer Program

Step 1. Document review

Parents are asked to send documentation related to their child’s needs prior to the intake interview. This allows the BCBA to review the child’s history prior to the first meeting.

Step 2. Intake Interview

The intake interview  is a free service intended to let SBC get to know you and your child and for you to get to know SBC. At SBC we recognize that a family has to choose a practice they can trust and that they can choose from a variety of service providers. It is important to choose a practice that aligns with your philosophy for teaching your child. During the intake interview, the behavioral consultant will discuss the mission and philosophy of SBC and then discuss the appropriateness of services. The intake is conducted in the SBC office and typically takes 2 hours. Both the parents and the child should attend the intake interview. 

3. Status for request and status of funding

At the intake interview, the status of funding will be also be discussed. Some families will choose to pay privately for services, others will apply for the Ohio Autism Scholarship Program, and some families will have services provided through their school district.

4. Assessment:

Assessment procedures will vary based on the program you choose.  


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For Supervision Students

Intake Process
Before receiving supervision through SBC you will need to complete the following steps:  

Step 1. Initial Questionnaire 
You will be asked to complete a questionnaire addressing your current and completed coursework, supervision hours needed, and current placement or necessity of a placement. Please complete the form and return it to solutions@solutionsbehavioral.com

Step 2. Interview with a BCBA
Once you have completed the paperwork, our Supervision Facilitator will contact you to schedule an interview to discuss your supervision needs. The BCBA will review fees and requirements for supervision. Fees may vary based on your current placement or need for a behavioral placement. To initiate supervision you will need to sign a contract with the BCBA(s) who will be supervising you. If you will be performing technician duties you will be asked to apply for a technician position and follow SBC guidelines for sessions.

8536 Crow Drive, Suite 240 
Macedonia, OH 44056 
Phone 330-888-9596